Food Transfer

Food Transfer is a per-client setting that changes how the Attendance & Meal Counts page works for SFSP/ARAS centers. When enabled, it adds transfer tracking fields (meals received from other sites, meals transferred out) and modifies several existing field names and behaviors.

This setting does not apply to IC (Independent Center) users.

Settings

Location: Support Tools > User Search > Sponsor tab > Search CX Sponsor > Click Sponsor ID > Sponsor Details > Sponsor System section > Food Transfer Settings

URL: /#/details/sponsor-detail/cx/{client_id}

Food Transfer Settings in Support Tools

Setting	Default
ON	Enabled by default for certain clients
OFF	Default for all other clients
Hidden	Not visible for HX Sponsors

Not applied for IC

Food Transfer settings are not applied for Independent Center (IC) users.

Database Reference

Table	Column	Notes
`KK_ConfigSettingDefinition`	`Name = 'FoodTransfer'`	Setting definition
`KK_ConfigSettingValue`	`Value`	Uses matching `SettingDefinitionId`, `ScopeId = {client_id}`

Permissions

The Food Transfer version of the A&MC page is only available to SFSP/ARAS center users whose sponsor has Food Transfer = Y.

Role	Food Transfer = Y	Additional Requirement	Can Access?
SFSP/ARAS Center Admin	Yes	--	Yes
SFSP/ARAS Center Staff	Yes	Record Center Attendance = Y	Yes
SFSP/ARAS Center Staff	Yes	Record Center Attendance = N	No
SFSP/ARAS Center Admin/Staff	No	--	No
Sponsor Admin/Staff	--	--	No
Regular Center Admin/Staff	--	--	No
IC Admin/Staff (Regular, SFSP, ARAS)	--	--	No

Field Changes on A&MC Page

When Food Transfer is ON, the Attendance & Meal Counts page shows different fields. The page is available at both Non-LA and LA layouts.

Non-LA layout with Food Transfer ON

LA layout with Food Transfer ON

Non-LA Food Transfer fields detail

LA Food Transfer fields detail

Renamed Fields

These existing fields get new names when Food Transfer is ON:

Original Name	New Name (Food Transfer ON)
Served	Meals Served
Seconds	Extra Servings (Seconds)
Ordered	Meals Ordered
Delivered	New Deliveries
Discarded	Discarded Meals (Waste)
Damaged/Incomplete Meals	Damaged Meals

Unchanged Fields

These fields keep the same name and behavior:

Shared: Total Attendance, Non-Participating, Date, Meal dropdown, Clear button, Save button
Non-LA only: Custom Fields 1-4, Pickup/Delivery Information section (Service Type, Time, Temperatures, Print Name, E-Signature, Comments/Concerns), Notes section, Sign-in Sheets link, Export link
LA only: Custom Fields 1-4, Menu Notes section, Sign-in Sheets button, Export button, Center Name

For baseline behavior of these fields, see Attendance & Meal Counts.

New Read-Only Fields

These fields are calculated and display only. Users cannot edit them.

Field	Color	Description	Source
Meals Leftover From Previous Day	--	The leftover value from the previous record of the same meal, regardless of how far back that record is. Shows `0` if no previous record exists.	Previous day's `leftover_ext` for same meal
Meals Served (summary)	`#407cc5`	Total meals served for the day.	Meals Served + Extra Servings (Seconds)
Meals Remaining (Leftover)	`#388080`	How many meals are left after all activity. Minimum display value is `0`.	See formula below
Meals Claimed	`#54088f`	The claimed meal count from the claims system.	`SFSP_ATTENDANCE_ITEM.meal_count`

Meals Remaining Formula

The tooltip on the info icon shows this formula:

(Meals Leftover From Previous Day + New Deliveries + Meals Received From Transfers)
- (Discarded Meals + Damaged Meals + Total Meals Served Today + Meals Transferred To Another Site)
= Meals Remaining (Leftover)

If the result is negative, the field displays 0.

Switching Food Transfer toggles this field

When Food Transfer switches from Y to N, Meals Remaining becomes an editable input field (standard Leftover behavior). When it switches from N to Y, it becomes a calculated read-only field again. Existing data displays correctly after the switch.

New Input Fields

These are numeric input fields with the same behavior as other existing input fields on the page.

Field	DB Column	Constraints
Meals Received From Transfers	`meal_received`	Numbers only, min 0, max 9999. Click +/- to increment/decrement by 1.
Meals Transferred To Another Site	`meal_transferred`	Numbers only, min 0, max 9999. Click +/- to increment/decrement by 1.

New Text Fields

Each text field is paired with a numeric input field. The text field is mandatory (red font with asterisk) when its paired input is greater than 0. Maximum 150 characters.

Text Field	Paired Input Field	DB Table	DB Column	Locked When
Site Received From	Meals Received From Transfers	`SFSP_ATTENDANCE`	`meal_received_comments`	Meals Received From Transfers = 0
Reason (for Discarded)	Discarded Meals (Waste)	`SFSP_ATTENDANCE`	`discarded_comments`	Discarded Meals (Waste) = 0
Reason (for Damaged)	Damaged Meals	`SFSP_ATTENDANCE`	`waste_comments`	Damaged Meals = 0
Transfer Site	Meals Transferred To Another Site	`SFSP_ATTENDANCE`	`meal_transferred_comments`	Meals Transferred To Another Site = 0

When the paired input is 0, the text field is locked and grayed out.

Save button disabled

The Save button is disabled if any mandatory text field (marked with *) is empty while its paired input is greater than 0.

New Filter: Food Transfer

A new Food Transfer filter option is added to the existing filter panel.

Select: Shows the transfer-related fields (Meals Received From Transfers, Site Received From, Meals Transferred To Another Site, Transfer Site)
Deselect: Hides those fields

Existing filter changes when Food Transfer is ON:

Filter	Behavior
Discarded	Select/deselect shows/hides Discarded Meals (Waste) and its Reason field
Damaged/Incomplete	Select/deselect shows/hides Damaged Meals and its Reason field

System Impacts

When Food Transfer is turned ON, several other pages are affected.

flowchart LR
    FT["Food Transfer = Y"] --> AMC["A&MC Page\nFood Transfer fields active"]
    FT --> NC["Non-Congregate Tab\nHidden"]
    FT --> BE["Bulk Entry Page\nHidden"]
    FT --> SP["Sponsor A&MC\n(Record Served Meals)\nLocked"]
    FT --> RPT["Reports, Claims, Policies\nNo change"]

Page	Effect When Food Transfer = Y	Effect When Food Transfer = N
SFSP/ARAS A&MC (Non-LA, LA)	Food Transfer fields and functions applied as described above	Standard behavior
Non-Congregate Meal Counts	Tab and URL hidden (when Non-Congregate Meal Settings = Y)	Standard behavior
Bulk Entry	Page and URL hidden	Standard behavior
Sponsor SFSP/ARAS A&MC (Record Served Meals)	Page is locked with message: "This page is temporarily disabled since Food Transfer setting is ON"	Standard behavior
Served Meals Report	No change. Existing columns work as before. No new Food Transfer columns.	Standard behavior
SFSP/ARAS Claims	No change	Standard behavior
Policies (A05a, B01)	No change	Standard behavior

DB Reference

Summary of all database fields related to Food Transfer.

UI Field	DB Table	DB Column
Food Transfer Setting	`KK_ConfigSettingDefinition` / `KK_ConfigSettingValue`	`Name = 'FoodTransfer'` / `Value`
Meals Leftover From Previous Day	`SFSP_ATTENDANCE`	`leftover_ext` (previous day, same meal)
Meals Remaining (Leftover)	`SFSP_ATTENDANCE`	`leftover_ext`
Meals Claimed	`SFSP_ATTENDANCE_ITEM`	`meal_count`
Meals Received From Transfers	`SFSP_ATTENDANCE`	`meal_received`
Meals Transferred To Another Site	`SFSP_ATTENDANCE`	`meal_transferred`
Site Received From	`SFSP_ATTENDANCE`	`meal_received_comments`
Reason (Discarded)	`SFSP_ATTENDANCE`	`discarded_comments`
Reason (Damaged)	`SFSP_ATTENDANCE`	`waste_comments`
Transfer Site	`SFSP_ATTENDANCE`	`meal_transferred_comments`