Attendance & Meal Counts

This page covers how SFSP/ARAS attendance and meal count data is recorded across different roles — Center/IC users, Sponsors, and Bulk Entry. It also covers Non-Congregate Meal Delivery and Custom Fields settings.

For general navigation and role information, see Overview.

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Center/IC Attendance & Meal Counts

Centers and ICs record attendance and meal counts one date and one meal at a time.

Access

Role	Can Access?
Center/IC Admin	Yes
Center/IC Staff with A&MC permission	Yes
Center/IC Staff without A&MC permission	No
Sponsor Admin/Staff	No (use Sponsor view instead)

Location: Center/IC > Menus/Attendance > Attendance & Meal Count

Date and Meal Selection

• Select a Date using the date picker. Future dates are not allowed.
• Select a Meal from the approved meals for that center.

Field Mapping — Meal and Attendance

UI Field	DB Table	DB Column	Notes
Date	SFSP_ATTENDANCE	attendance_date
Meal	SFSP_ATTENDANCE	meal_code
Served	SFSP_ATTENDANCE_ITEM	meal_count
Seconds	SFSP_ATTENDANCE	second_meal_count
Ordered	SFSP_ATTENDANCE	ordered
Delivered	SFSP_ATTENDANCE	delivered
Discarded	SFSP_ATTENDANCE	leftover
Leftover	SFSP_ATTENDANCE	leftover_ext
Damaged / Incomplete	SFSP_ATTENDANCE	waste
Total Attendance	SFSP_ATTENDANCE	total_attendance
Non-Participating	SFSP_ATTENDANCE	non_participating_count
Custom Field 1-4	SFSP_ATTENDANCE_CUSTOM_VALUE	custom_value	Linked by custom_setting_id
Notes	SFSP_ATTENDANCE	comments

Field Mapping — Pickup/Delivery

These fields track meal pickup or delivery details.

UI Field	DB Table	DB Column	Notes
Service Type	SFSP_ATTENDANCE	service_type
Time of Pickup/Delivery	SFSP_ATTENDANCE	service_time
Temperature of Milk at Pickup/Delivery	SFSP_ATTENDANCE	milk_temperature
Temperature of Meal at Pickup/Delivery	SFSP_ATTENDANCE	meal_temperature
Temperature of Meal at Service	SFSP_ATTENDANCE	service_meal_temperature
Print Name	SFSP_ATTENDANCE	print_name
E-Signature	SFSP_ATTENDANCE	esignature_id	Links to ELECTRONIC_SIGNATURE.esignature_id
Comments/Concerns	SFSP_ATTENDANCE	service_note

Filters

Users can show or hide field groups using the filter panel. Filter settings are saved per user in the config.

Filter Group	Fields
Meal Fields	Served, Seconds, Ordered, Delivered, Discarded, Leftover, Damaged / Incomplete
Attendance Fields	Total Attendance, Non-Participating
Custom Fields	Custom Field 1, 2, 3, 4
Meal Count button	Show / Hide
Pickup/Delivery Fields	Service Type, Time of P/D, Temperature of Milk at P/D, Temperature of Meal at P/D, Temperature of Meal at Service, Print Name, E-Signature, Comments/Concerns

Filter config is stored in KK_ConfigSettingDefinition.Name = 'CxArasSfspPageLayout' with corresponding values in KK_ConfigSettingValue.

Buttons

• Save — Saves all data to SFSP_ATTENDANCE and SFSP_ATTENDANCE_ITEM.
• Clear — Shows a confirmation popup. If confirmed, removes records from SFSP_ATTENDANCE and SFSP_ATTENDANCE_ITEM. Creates audit records in SFSP_MEAL_SERVED_BULK_ENTRY_HISTORY with meal_count = 0 and meal_count_from = previous value.

Sign-in Sheets

• Click the Sign-in Sheets link to download a blank PDF.
• Two formats: Daily and Weekly.
• File names: DailySigninSheet_{number}.pdf, WeeklySigninSheet_{number}.pdf
• API: /kidkare/reports/CxPdf/printSignInSheet

Export

• Exports attendance data as a CSV file.
• See Served Meals Report for export details.

Non-LA vs LA Differences

LA vs Non-LA

LA (Louisiana) SFSP/ARAS centers use a different UI layout for the A&MC page. All behaviors are the same as the Non-LA version — only the visual layout differs. The Pickup/Delivery fields section is not shown for LA centers.

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Sponsor Attendance & Meal Counts

Sponsors enter meal counts for one center at a time, across a date range and all approved meals.

Access

Role	Can Access?
Sponsor Admin	Yes
Sponsor Staff with A&MC permission	Yes
Sponsor Staff without A&MC permission	No

Location: Sponsor > Menus/Attendance > Center Daily Attendance/Served Meals > Select an SFSP/ARAS Center

Center Selection

Select an SFSP/ARAS center from the Center dropdown. Only Open Enrolled SFSP/ARAS centers appear.

Grid Layout

• Select a date range. Future dates are not allowed.
• Navigate back and forth within the date range.
• Each column shows one approved meal.

Meal Counter Toggle

• Turn Meal Counter ON to use +/- buttons to increase or decrease values by 1.
• When Meal Counter is ON, clicking +/- and losing focus auto-saves the value.

Input Validation

• Numbers only (0-9).
• Maximum: 9999. Minimum: 0.
• After entering a value and losing focus, the value is auto-saved.

Field Mapping

UI Field	DB Table	DB Column	Notes
Served Meals	SFSP_ATTENDANCE_ITEM	meal_count
Seconds	SFSP_ATTENDANCE	second_meal_count
Total Attendance	SFSP_ATTENDANCE	total_attendance
Non-Participating	SFSP_ATTENDANCE	non_participating_count
Total Meals Discarded	SFSP_ATTENDANCE	leftover
Total Damaged/Incomplete Meals	SFSP_ATTENDANCE	waste
Total Claimed	Calculated	—	Read-only. Total Claimed = Served Meals + Seconds

Audit History

Changes are tracked in SFSP_MEAL_SERVED_BULK_ENTRY_HISTORY:

Action	action_audit	meal_count_from	meal_count
First entry (new record)	Add	0	entered value
Update existing value	Update	previous value	new value
Update value to 0	Update	previous value	0
Clear button (delete)	Update	previous value	0

Buttons

• Save — Saves all data to SFSP_ATTENDANCE, SFSP_ATTENDANCE_ITEM, and SFSP_MEAL_SERVED_BULK_ENTRY_HISTORY.
• Clear — Shows confirmation popup ("Yes, delete"). Removes records from SFSP_ATTENDANCE and SFSP_ATTENDANCE_ITEM. Creates audit records in SFSP_MEAL_SERVED_BULK_ENTRY_HISTORY.
• Export — Downloads an xlsx file. See Served Meals Report for details.
• Menu Production Record — Downloads a PDF. File name: MenuProductionReport_{number}.pdf. API: /kidkare/cxreports/CxPdf/sfsparasMenusProductionRecord

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Bulk Entry — Sponsor

Bulk Entry lets sponsors enter meal data for multiple centers on a single page.

Access

URL: /#/bulk-entry

Role	Can Access?
Sponsor Admin	Yes
Sponsor Staff	Yes
Center Admin/Staff	No
IC Admin/Staff	No

Visibility

The Bulk Entry menu only appears if the sponsor has 2 or more SFSP/ARAS centers. If the sponsor has 0 or 1 SFSP/ARAS center, the menu is hidden.

The Center dropdown is hidden on this page.

Controls

Search — Type text to filter by center name.

Meal dropdown — Single selection. Default: Lunch. Options: Breakfast, AM Snack, Lunch, PM Snack, Dinner, Eve. Snack.

Date — Default: current date. Cannot select future dates. Future dates highlight the field in red.

Export

Click the Export button to open a popup with:

• Center dropdown — Default: empty. Options: All locations, or a specific SFSP/ARAS center.
• From/To dates — Cannot select future dates.
• Error message "The date range entered is invalid." appears if:
  • Future dates are entered and Export is clicked.
  • From date is after To date and Export is clicked.
• Cancel — Closes the popup.
• Export — Downloads ServedMealsReport.xlsx.

Column Mapping

UI Column	DB Table	DB Column	Notes
Center	CENTER	center_name
Ordered	SFSP_ATTENDANCE	ordered
Delivered	SFSP_ATTENDANCE	delivered
Total Attendance	SFSP_ATTENDANCE	total_attendance
Served	SFSP_ATTENDANCE_ITEM	meal_count
Seconds	SFSP_ATTENDANCE	second_meal_count
Non-Participating	SFSP_ATTENDANCE	non_participating_count
Discarded	SFSP_ATTENDANCE	leftover
Leftover	SFSP_ATTENDANCE	leftover_ext
Damaged / Incomplete	SFSP_ATTENDANCE	waste
Custom Field 1-4	SFSP_ATTENDANCE_CUSTOM_VALUE	custom_value	Linked by custom_setting_id, center_id, attendance_date, meal_code

Sorting

Each column has sort icons. Click the up arrow for ascending, down arrow for descending.

Bottom Totals Row

A read-only row at the bottom shows the sum of each column across all centers: Ordered, Delivered, Total Attendance, Served, Seconds, Non-Participating, Discarded, Leftover, Damaged / Incomplete, and Custom Fields.

Input Validation and Auto-Save

• Default value: 0.
• Can enter text and numbers. Text characters are stripped — only valid numbers are saved.
• Maximum: 9999. Minimum: 0.
• Auto-save triggers when the input field loses focus:
  • Numbers only: the valid number is saved.
  • Text only: the field resets to 0. Not saved.
  • Mixed text and numbers: text is removed, the remaining number is saved.

Audit History

Changes to Served and Seconds are tracked in SFSP_MEAL_SERVED_BULK_ENTRY_HISTORY:

Column	meal_serving value
Served	1
Seconds	2

Scenario	action_audit	meal_count_from
First entry, no existing SFSP_ATTENDANCE record	Add	0
First entry, existing record but no Served/Seconds	Update	0
Subsequent entries	Update	previous value

Filters

• Default selected: Ordered, Delivered, Served, Seconds, Total Attendance, Non-Participating, Discarded, Leftover, Damaged/Incomplete.
• Default deselected: Custom Field 1-4.
• Filter selections persist across logins.

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Non-Congregate Meal Delivery

Non-Congregate Meal Delivery allows centers to record meals delivered to children on specific days, instead of recording congregate (in-person) attendance.

Non-Congregate Meal Settings

This setting controls whether Non-Congregate Meal Delivery is enabled for a center and which days are allowed.

	Sponsor	IC
Location	Sponsor > Center Management > Manage Center Information > License/Schedule tab	IC > Site Details
Who can access	Sponsor Admin/Staff	IC Admin/Staff

When is this setting visible?

Non-Congregate Meal Settings is hidden for:

• Regular centers
• SFSP/ARAS centers that have at least 1 active child
• Multi-license Regular-SFSP/ARAS centers that have at least 1 active child

It is visible for SFSP/ARAS centers and Multi-license Regular-SFSP/ARAS centers (with no active children).

Toggle

• Default: No (off).
• Click to switch between Yes and No.
• DB: CENTER_NON_CONGREGATE_MEAL.allow_meal_served_flag

Day Selection

• Shows 7 days: Sun, Mon, Tue, Wed, Thu, Fri, Sat.
• If toggle is No: all days are deselected and disabled.
• If toggle is Yes: only days that match the center's "Days Open" setting (from General Info and Hours) are enabled. Click enabled days to select or deselect.

Day	DB Column
Sunday	CENTER_NON_CONGREGATE_MEAL.allow_sunday_flag
Monday	CENTER_NON_CONGREGATE_MEAL.allow_monday_flag
Tuesday	CENTER_NON_CONGREGATE_MEAL.allow_tuesday_flag
Wednesday	CENTER_NON_CONGREGATE_MEAL.allow_wednesday_flag
Thursday	CENTER_NON_CONGREGATE_MEAL.allow_thursday_flag
Friday	CENTER_NON_CONGREGATE_MEAL.allow_friday_flag
Saturday	CENTER_NON_CONGREGATE_MEAL.allow_saturday_flag

Non-Congregate Meal Delivery Page

URL: /#/cx-aras-sfsp-non-congregate-meals

Access

Condition	Result
Non-Congregate toggle = OFF	Both tabs (A&MC and Non-Congregate) are hidden
Non-Congregate toggle = ON	Both tabs display
Center/IC Admin	Can access
Center/IC Staff with A&MC permission	Can access
Center/IC Staff without A&MC permission	Cannot access

Calendar Layout

• Month view with columns: SUN, MON, TUE, WED, THU, FRI, SAT.
• Shows all days in the selected month. Days from other months are disabled and blurred.
• Use the Month/Year navigation (with Next/Previous icons) to change months. Default: current month.

Enabled vs Disabled Days

• Enabled days (Non-Congregate Meal Days): show "No. of Meals" text and input fields for each approved meal.
• Disabled days (not Non-Congregate Meal Days): grayed out, no meal inputs shown.

Static Text Labels

Read-only labels in the top-right corner:

Abbreviation	Meal
B	Breakfast
A	AM Snack
L	Lunch
P	PM Snack
D	Dinner
E	Eve. Snack

Dynamic Text (Bottom)

Label	Description
Number of Days	Count of recorded days in the selected month
Meals Allowed	All approved meals for this center
Total Number of Meals Delivered	Sum of all meal counts
Multi Issuance Days	Valid Non-Congregate Meal Days from CENTER_NON_CONGREGATE_MEAL

Input Fields

• Default: 0. Numbers only (0-9). Maximum: 9999. Minimum: 0.
• Auto-saves when the field loses focus.

Field Mapping

Meal	DB Column (CENTER_NON_CONGREGATE_MEAL_COUNT)	Also writes to
Breakfast (B)	breakfast_meal_count	SFSP_ATTENDANCE.total_attendance, SFSP_ATTENDANCE_ITEM.meal_count
AM Snack (A)	am_snack_meal_count	SFSP_ATTENDANCE.total_attendance, SFSP_ATTENDANCE_ITEM.meal_count
Lunch (L)	lunch_meal_count	SFSP_ATTENDANCE.total_attendance, SFSP_ATTENDANCE_ITEM.meal_count
PM Snack (P)	pm_snack_meal_count	SFSP_ATTENDANCE.total_attendance, SFSP_ATTENDANCE_ITEM.meal_count
Dinner (D)	dinner_meal_count	SFSP_ATTENDANCE.total_attendance, SFSP_ATTENDANCE_ITEM.meal_count
Eve. Snack (E)	evening_snack_meal_count	SFSP_ATTENDANCE.total_attendance, SFSP_ATTENDANCE_ITEM.meal_count

No audit history

Non-Congregate Meal Delivery does not write to SFSP_MEAL_SERVED_BULK_ENTRY_HISTORY.

Effect on A&MC Page

When Non-Congregate Meal Days are set, the A&MC page date picker disables those days. For example, if Mon and Tue are Non-Congregate days, all Mondays and Tuesdays are disabled on the A&MC calendar.

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Custom Fields Settings

Sponsors and SFSP/ARAS ICs can define up to 4 custom fields that appear on the A&MC page, Bulk Entry page, and Served Meals Report.

Location

URL: /#/global-settings

Location: Settings icon > Settings page > ARAS/SFSP Settings section

API: /kidkare/centers/meal/sfspattendancecustom?clientId={client_id}

Access

Role	Can Access?
Sponsor Admin (with at least 1 SFSP/ARAS center)	Yes
Sponsor Staff (with Kidkare - Settings = Y)	Yes
SFSP/ARAS IC Admin/Staff	Yes
Sponsor Admin (Regular centers only)	No
Sponsor Staff (with Kidkare - Settings = N)	No
Center Admin/Staff	No
Regular IC Admin/Staff	No

Sliders and Text Fields

There are 4 slider + text field pairs. They enable sequentially:

1. Slider 1 is enabled by default. Sliders 2, 3, 4 are disabled.
2. Turn Slider 1 to Yes — Text Field 1 appears (required, red outline). Slider 2 stays disabled.
3. Enter a name in Text Field 1 — red outline removed. Slider 2 becomes enabled.
4. Repeat the same pattern for Slider 2 to enable Slider 3, and so on.

Text field rules:

• Empty by default. Maximum 100 characters.
• "Current custom field" shows the active custom field name for the current month (blank if none).

Save button:

• Disabled when no custom field is defined or when a required text field is empty.
• Enabled when at least one text field has a value.

Save Confirmation

When Save is clicked, a popup appears:

"Changes to custom fields will be effective from the 1st of next month."

• Cancel — Closes the popup. No changes saved.
• Confirm — Saves data to SFSP_ATTENDANCE_CUSTOM.

Business Rules

All custom field changes take effect from the 1st of next month, not immediately.

Scenario	Result
Create a new custom field this month	Active from next month. Current month shows blank.
Update a custom field name this month	New name applies from next month. Current month keeps old name.
Update a custom field that has data	New name applies from next month. Existing data values are kept.
Remove a custom field that has data	Hidden from next month. Current month still shows the field and data.
Remove a higher field (e.g., Field 1)	Lower fields (2, 3, 4) stay in their same positions.
Create and update name in the same month	Applied from next month.
Create and remove in the same month	Applied from next month.

Where Custom Fields Appear

Custom fields appear in these locations:

• Bulk Entry page (Sponsor) — as columns with input fields, and in the Filters panel.
• A&MC page (Center/IC) — as input fields, and in the Filters panel.
• Served Meals Report — as columns.

All custom field values are stored in SFSP_ATTENDANCE_CUSTOM_VALUE.

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Multi-License Centers

Centers with both Regular and SFSP/ARAS licenses can switch between the two program views on the A&MC page.

After loading the A&MC page, a Program Type dropdown appears with two options:

• Regular — Shows the standard Regular A&MC page with existing behaviors.
• SFSP/ARAS — Shows the SFSP/ARAS A&MC page (same as the Non-LA SFSP/ARAS view described above).